Proposal Coordinator (Architecture)
Toronto, ON - Hybrid, 2 days in office | Full-time, Permanent | Architecture

About the opportunity
City Build Recruitment is partnering with a well-established architecture firm to find a Proposal Coordinator for its marketing team. Business is strong, and the team needs another experienced pair of hands to keep pace with a busy pursuit pipeline.

This role is 100% proposal-focused. It suits someone who enjoys the craft of building winning submissions and wants to do it on a stable, experienced team.

What you’ll do

- Coordinate and produce proposals, RFQs, RFPs and expressions of interest from kickoff to submission
- Read solicitation documents closely, build compliance checklists, and make sure every requirement is met
-Work with principals, project leads and consultants to gather content, résumés, project sheets and fee inputs
- Write, edit and tailor proposal content so it’s clear, persuasive and on-brand
- Lay out polished submissions in InDesign and manage graphics, project imagery and templates
- Manage several deadlines at once and keep each pursuit on schedule
- Maintain and update the proposal library: boilerplate, project descriptions, staff résumés and imagery
- Support debriefs and lessons learned to keep improving the win rate

What you bring

- About 5 years of proposal experience, ideally at an architecture, engineering, interiors or construction firm
- Strong writing and editing skills, with sharp attention to detail
- Advanced Adobe InDesign skills, plus working knowledge of Photoshop and Illustrator
- Experience with public-sector and institutional submissions (e.g. MERX, Bids&Tenders) is a strong asset
-Composure under tight deadlines, and confidence working with senior leaders
- A degree or diploma in marketing, communications, English, design or a related field

A note on growth (full transparency)
- The firm’s marketing team includes a Manager and a Principal who are both well established and plan to be there for many years. This role is not a path to marketing leadership in the near term.
- What it does offer is a seasoned, supportive team, a steady flow of meaningful work, and the chance to become the go-to proposal expert. We share this up front because we think it’s the best way to find the right long-term fit.

This could be a great fit if you…

- Love proposal work and want to stay hands-on with it
- Value stability and an established team over a race up the ladder
- Want to grow your craft and expertise rather than your title

Interested?
Send your résumé and a few writing or design samples to info@citybuildrecruitment.com
All conversations are confidential.