Finance and Billing Assistant

  • fulltime
  • sheffield
  • GBP 16500.0 to 18500 Annum

Job title: Finance and Billing Assistant 

Location: Sheffield 

Full-time, permanent  

Salary: Dependent on experience 

Bhayani Recruitment is working in partnership with a forward-thinking and well-established firm of solicitors specialising in care proceedings to recruit a Finance and Billing Assistant. Our client have many years of experience working with people that are facing difficult family issues and really puts its employees first. Committed to training and development, this role will suit someone with a particular interest in the legal sector looking to carve out a career.

Summary of role

The successful candidate will be responsible for providing financial administration and business support services. This will include liaising with clients, processing monthly bills, drafting documents and project management.

What will you be doing?

• Administering the disbursement process including:

  • Managing an effective system of collating invoices and fee notes
  • Processing disbursements to the purchase ledger
  • Processing the relevant claims from the Legal Aid Agency
  • Addressing any enquiries from fee earners or support staff
  • Assisting the finance team with arranging timely and accurate payment to providers
  • Monthly credit control analysis

• Processing the monthly billing cycle for Local Authority work including:

  • Raising bills on the case management system
  • Working accurately to the specific billing process for each local authority
  • Reconciling disbursement invoices to the remittance on the purchase ledger

• Processing monthly interim bills, Public Law Outline bills and payments on account

• Administering completed files for billing promptly and accurately, including:

  • Chasing completion of the pre-billing checklist tasks
  • Sourcing any missing documents or information
  • Updating internal systems to confirm readiness for billing

• Processing of staff expense claims, ensuring matter ledgers are updated before sending for payment

• General administrative assistance, including filing, copying, scanning documents where required.

• Compliance with the firm's policies and procedures e.g. Health & Safety, Data Protection

• Ensuring that all work carried out meets or exceeds the requirements of the LAA’s Standard Contract, the SRA Code of Conduct, SRA Accounts Rules and meets Quality Mark standards

• Recording all work carried out accurately and appropriately on the firm’s computerised time recording, Case Management System, Compliance Caddy and HR system.

• Participating in the Reception rota and general office admin activities when require


  • Comprehensive written and oral communication skills are essential
  • Excellent organisational skills
  • Time management skills and the ability to prioritise a workload are necessary
  • Ability to work on own initiative and in a team environment is essential Experience
  • 2-5 years of legal office administration experience - desirable
  • Competent in Word/Excel/PowerPoint – essential
  • Legal Case Management systems experience - desirable

What do you get in return?

  • Bonus scheme & Christmas gift
  • Generous annual leave entitlement & additional paid leave at Christmas 
  • Paid for social events
  • Be part of a firm that plans to transition to employee ownership in near future
  • A commitment to your training and career development
  • 9-5 sociable working hours based in the city centre of Sheffield 

Bhayani recruitment is acting as an employment agency in relation to this role. Bhayani recruitment will ensure all qualified applicants receive consideration for employment without regard to race, sex, age, colour, religion, sexual orientation, gender identity, national origin or on the basis of disability.  We invite applicants to contact us directly to identify any additional support require.